Current Date script

Region 10 Child Nutrition Program

 

Texas Department of Agriculture

Food and Nutrition Division Annual Timeline

 

 

July

  • Agreement/Application/Renewal
  • Schedule A
  • Severe Need Breakfast Application (if applicable).

 

 

August through Early September

  • August 1 - All Provision 2 SFAs that add new campuses or re-structure grades must notify TDA in writing.
  • Prior to or during the first week of school, the Attachment C: Media release, must be made available to the local news media, the unemployment office and any major employers who are contemplating layoffs in the attendance area of the school.
  • The Notice/Letter of Predetermined Eligibility should be sent to households of directly certified students as early as possible and preferably before the distribution of application for free and reduced-price meals. TDA FND provides information on directly certified students via CNPIMS (public and charter schools only) by July 1, with quarterly updates provided in October, January, and April.
  • During the first week of school, applications for free and reduced-price meal benefits and the letter to households must be provided to the parents and/or guardians of all children in attendance at the school.
  • Certificate of Authority must be completed if authorized representative for the SFA has changed.
  • Collection Procedures and the selection of the SFA's menu planning system should be submitted to TDA when there is a change.

 

 

Start of School + 30 Days

  • Free and reduced-price meals may be claimed for students based on the prior year's approved applications for a period of no longer then 30 operating days from the first day of school
  • On-site monitoring of Afterschool Care Program (ASCP) should occur during the first (4) weeks of program operation.

 

 

October

  • A count of the number of applications for free and reduced-price meals should be taken on October 1 of each school year. This is the count used to determine the number of applications to be verified.

 

 

November

  • Verification of applications must be compled by November 15 of each school year. A summary of the SFA's verification effort must be completed and maintained on file.

 

 

January

  • Accuclaim on-site school reviews must be completed and on file in the SFA by February 1 of each school year.
  • A second on-site monitoring review should be scheduled and conducted for all sites operating a ASCP.

 

 

March 1

  • Verification Summary Report sent to TDA

 

 

May 1

  •  Application for SSO completed

 

 

May 15

Provision 2 Applications must be postmarked to TDA

 

 

May 31

FSMC contracts due to TDA.

 

 

June 30

  • Provision 2 (Base Year) % Calculation Form due to TDA
  • On-Site monitoring of the SSO should occur during the first three weeks of program operation.