Current Date script
Videoconference Network

 

Site Manager Responsibilities

 

The Site Manager is assisted by one or more Alternate Site Managers. The Site Manager is either designated by the district superintendent or has volunteered for this critical position for the success of the videoconference network.
The Alternate Site Manager assumes Site Manager duties when the Site Manager is unavailable and should therefore be as knowledgeable as the Site Manager.

 

Scheduling a Conference

The schedule for all videoconferences may be viewed and searched by date at the URL: http://events.ednet10.net/ . Videoconferences must be scheduled a minimum of two working days in advance of the event. ISDN or TETN events must be scheduled a minimum of five working days in advance to allow for site testing. The Videoconference Network Manager must approve any deviation from these practices.

If for any reason, you as a site manager or alternate site manager, are not be able to prepare a site for a scheduled conference, please call the EdNet10 Help Desk at

972 348-1670 as soon as possible so we can make other arrangements or remove your site from the schedule. The participants who do attend conferences at your site rely on your support.

 

Activities

Daily

  • Check your email regularly for messages regarding scheduling, approval, denial or cancellation notifications.
  • Check the on-line schedule of activities at URL: http://events.ednet10.net/ for any last minute changes affecting your site.

 

 

Before a scheduled conference

  • Unlock the videoconferencing room and turn on the lights
  • Power up the videoconference system at least 30 minutes prior to the scheduled start of the event
  • Check to make sure the touch panel or tablet will switch to the class camera, document camera, VCR, computer, and the instructor camera if you have one.
  • Make sure the sign-in sheets and evaluation sheets, are available for participants (these documents are available on-line at: http://www.region10.org/)
  • For those sites that are required to dial into the videoconference network for an event, dial in 15 minutes prior to the scheduled start time of the event. For those that do not have to dial, the bridge should dial your site 15 minutes before the scheduled event start time.
  • If your site does not connect to or, is not dialed by the bridge, contact the Help Desk immediately (972 348-1670).
  • Let participants know how to contact you and the Help Desk in case of a technical problem. (We suggest you post the Site Manager and Alternates telephone and pager numbers beside the room telephone or FAX machine for easy access. The EdNet10 Help Desk number should also be posted.)
  • Please be in the room when the conference begins and stay a few minutes to confirm it is running properly and participants are comfortable with the operation of the microphones and equipment.
  • If you encounter any difficulties contact the Help Desk immediately at 972 348-1670.

 

 

After the last conference

  • Turn off the videoconference equipment components as instructed during training. (Most classroom systems require only the monitors and document camera lighting be turned off.)
  • FAX any sign in sheets, evaluations and waiver forms to the event host
  • Turn off the room lights and lock the room

 

 

Monthly

  • Check the microphone and camera presets and adjust camera framing as required
  • Check the camera remote control/s to see it they operate properly. If you need batteries please request them from the Help Desk
  • Check to make sure you have sign-in sheets and evaluations forms available in the room. If you need more of these documents, download them at: http://www.region10.org/ and then make copies.
  • Check the room lighting and follow district procedure for light bulb replacement
  • Check the equipment in general and report any issues to the Help Desk