Child Nutrition
TDA Timeline
Child Nutrition - Sub Heading
Texas Department of Agriculture
Food and Nutrition Division Annual Timeline
June
- Perform Accuclaim Edits and file May's claim (June 29 last day to file claim for April reimbursement)
- CNPIMS - Complete Health Inspection
- CNPIMS - Update Schedule A as needed
- CNPIMS - Renew Application Agreement
- On-site monitoring of Summer Food Program in first 3 weeks of operation
- Develop and print Application Packet
July
- July 1 - Deadline for annual Application Agreement renewal in CNPIMS
- July 30 - Last day to file claim for May reimbursements
- Review meal pricing for paid students and adults
- Print original and "working copy" of your district's DC list from CNPIMS
August
- Perform Accuclaim Edits and file July's claim (August 29 last day to file for June Reimbursements
- Mail Direct Certification (DC), Migrant, and Head Start
- Pre-determined eligibility letters
- Record date DC letters are sent on "working copy" of DC list
- Prior to 1st week - send Public (Media) Release with transmittal letter. Keep and file original. Distribute application packets; receive and review applications; determine eligibility status; and send Notice of Approval/Denial. Develop Master List.
- Update Certificate of Authority (if applicable)
- Schedule Civil Rights Training
September
- Perform Accuclaim Edits and file August's claim (Sept. 29 last day to file July reimbursement)
- First Onsite review of After School Snack Program in first 4 weeks of operation
- Request Health Inspection
October
- Perform Accuclaim Edits & File September's claim (October 30 last day to file August Reimbursement).
- 31st Calendar Day after school starts, no new application-drop to Paid status. Update master list & POS.
- October 1st dowload, match and input students from quarterly DC list prior to counting all applications approved for free & reduced meals. Record this number on Verification Summary form and begin verification proces.
- Submit amendments of Policy Statement to TDA for approval by October 15th.
- Update Schedule A
November
- Perform Accuclaim Edits and file October's claim (November 29 last day to file claim for September reimbursement)
- Complete Verification prior to November 15th, Update Master List & POS
- Notification received for Summer Feeding requirement (if applicable).
- Submit verification information through CNPIMS
December
- Update enrollment numbers through CNPIMS by December 1st
- Perform Accuclaim Edits and file November's claim (Dec 30 last day to file claim for October reimbursement)
January
- Dowload, Match, and input students from quarterly DC list
- Perform Accuclaim Edits & file December's claim (Jan 29 last day to file claim for November reimbursement)
- Check applications to master list/computer system
- Complete Onsite Reviews (if more than 1 feeding site)
February
- Perform Accuclaim Edits and file January's claim (March 1 or February 29 if leap year) last day to file December reimbursement
- February 1st completion deadline for Onsite reviews
- February 28th Commodity Agreement
- Schedule 2nd Onsite review of After School Snack Program
- Request 2nd Health Inspection
March
- Perform Accuclaim Edts and file February claim (April 1 or March 31 if Leap Year) last day to file Jan. reimbursement
- March 1st submit Verification data through CNPIMS
April
- Perform Accuclaim Edits and file March claim (April 29 last day to file Feb reimbursement)
- Download, match, and input students from quarterly DC list.
- Update master list & POS
- Register for Summer Workshop (if applicable)
May
- Perform Accuclaim Edits & file April claim (May 30 last day to file March reimbursement)
- May 1st - Deadline to apply for Summer Feeding
- May 15th - deadline for Provision 2 application (if applicable)
- May 30th - deadline for Food Service Management Company Contract (if applicable)
- Download new application packet from www.squaremeals.org
- Register for Summer Workshop (if applicable)